How to Extract Every SOP From Your Brain

Hiring people will cost you more time & energy than doing it yourself…
Unless you have SOPs, processes and documentation on the task at hand.

If you can't hand someone a SOP and have them get the same result you would, you’re not ready to hire yet.

So how do you actually create SOPs?

When you’ve documented you doing a task and turned it into an SOP, ask yourself:

Will a 10-year-old following these instructions without any context get the same result?

If the answer is yes, you can delegate it.

Here's How to Extract Every SOP From Your Brain:

Week 1: The Documentation Phase

• Keep a piece of paper next to your workspace

• Every time you do ANY task (even 30sec ones), write it down

• Include everything: replying to emails, tagging files, updating spreadsheets

• Think as if that 10-year-old kid is watching and very curiously asking: "What are you doing?" every time you do something different.

Don't organize it. Don't judge it. Just capture it.

Week 2: The EAD Filter

Take your list and categorize every task:

• Can this be Eliminated? (Does it actually move the needle?)

• Can this be Automated? (Zapier, AI, Notion workflows?)

• Can this be Delegated? (Does it require your specific expertise?)

The "D" tasks become the first SOPs.

Week 3: The Recording Phase

For every task marked "D":

• Open Loom (or any screen recorder)

• Hit record and do the task while explaining your thought process

• Speak like you're explaining it to that 10-year-old

• Include WHY you're doing each step, not just WHAT

The Airtight SOP Formula:

1. Context: Why does this task exist?

2. Outcome: What does success look like?

3. Tools: What do they need access to?

4. Steps: Numbered, specific instructions

5. Examples: Screenshots of the right result

6. Troubleshooting: What if something goes wrong?

The Real Test:

Hand your SOP to someone who's never done the task.

If they can't complete it successfully without asking questions...

Your SOP isn't done.

Why This Matters:

Every task trapped in your head is a bottleneck.
Every process only you know is a single point of failure.
Every "just figure it out" moment is leaked time and energy.

SOPs don't just help you delegate.

They help you scale without losing quality.
They help you take vacations without panic.
They help you build a business that works without you.

The Bottom Line:

Your business knowledge is your most valuable asset.
But only if you can transfer it.

If you want help turning your brain dump into bulletproof SOPs that actually get used...

Or if you want us to extract, document, and systematize everything for you...

Reply "Systemiz" and I'll show you how we can help you systemize your entire business with Notion, AI and automation.

Let’s get your SOPs out of your head and into a system.

No fluff. Just systems.
Chris "The Systemizer" Punt